Vancouver | Production Coordinator

Establish a show schedule and work closely with the Coordinators in order to maintain a strong overall schedule

Work closely with the Producer to bid shot work.

Report to potential issues that may affect the schedule or workflow.

Correspond with client regarding reviews, schedule, and needs

Schedule, track, and manage assigned work within Shotgun

Ensure work is on schedule for each department and is meeting internal and external

Track client needs, reviews and deliveries to make sure all disciplines hit their targets.

Keep a weekly synopsis of discipline and/or sequence accomplishments and next steps.

Serve as key communication liaison between all parties relevant to your work. Provide updates, priorities, reschedules, and status of all shots at any given moment.

Anticipate and communicate issues to leadership team(s) to reach solutions in a timely manner.

Act as primary point person for organizing dailies/shot reviews throughout the day on behalf of your discipline Supe/Lead. Take notes regarding feedback and decisions made and enter any required information into Shotgun/communicate to all so as to provide updates to all others impacted.

On relevant shows, oversee outsourced work so that vendors’ bids and schedule flow with the overall show schedule, and confirm that vendors’ bids and schedule are in line with the goals of the show.

Technical ability and understanding required to run Linux, Windows, and Mac-based programs for reviews with crew (dailies), clients, external vendors, and various meetings.

Conference room, Viewstation operation